Job Description

Real Estate Admin Assistant

Duration: 7 months

Location: 3000 Internet Blvd. Suite 570 Frisco, TX 75034

This is an Onsite role

Specific Responsibilities Include

• Assist with internal/external meetings and conference presentation preparation by coordinating calendar invites, distributing meeting materials and follow up notes
• Report generation, note taking and action item list creation and distribution for all RE meetings including client and Deal Team calls
• Assist with travel arrangements, conference registration and complete expense reports for SVP, Directors, Managers and Analysts in Real Estate Department
• Lucernex support and maintenance to include site creation, document uploads, milestones, and special report creation
• Maintain Outlook calendars to reflect SVP of RE, Directors, Managers and Analysts travel, vacation, out of office schedules
• Compose correspondence, presentations, Lucernex reports and other documents and reports upon request by SVP of Real Estate
• Update miscellaneous data tracking forms in the respective Word or Excel document on quarterly or annual basis
• Real Estate Committee (REC) maintenance to include calendar invites and reminders
• Generate REC memo with Proforma information for each REC project/Capital Release
• Notify internal/external partners of REC outcome and maintain library of REC approved deals and associated client approvals
• Manage company LinkedIn posts to highlight activity and accomplishments of GRREP, projects and clients
• Coordinate GRREP registration for trade shows and conferences including booths/exhibitions, shipping of materials and corporate gifts as well as hotel and travel arrangements
• Serve as real estate communication link between home office and field offices
• Perform duties associated with hiring including scheduling interviews, arranging travel, and coordinating new hire information with IT and HR
• Generate and distribute execution versions of documents using DocuSign
• Answer phones as necessary

In addition, the Executive Admin will be or have:

• Strict attention to detail while being able to prioritize appropriately
• Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the firm, industry and technology.

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